What is an incomplete grade and how long will I have it?
By action of the Faculty of the College of Arts & Sciences and the ArtSci Council, the college limits the number of accrued grades of Incomplete (I). The policy is intended to protect the student from building an overwhelming burden of unfulfilled course work. The regulation reads as follows: “Students who accrue three or more Incompletes will not be permitted to enroll for any subsequent semester until the number is reduced to two or fewer.” Should students have too many Incompletes, they will be declared ineligible for subsequent semesters until they have complied with the regulation. Compliance is normally achieved by the posting of grades online, but it also may be achieved by a note from the professor(s) to the College Office confirming that the student has turned in all requisite assignments for the relevant class(es).
If a student experiences medical or personal problems that make satisfactory completion of course work difficult or unlikely, s/he may request a grade of Incomplete (I) from one or more instructors. In such a situation, the student should take the following steps:
- Meet with the instructor before the final examination or due date for the final paper to discuss the request.
- If the instructor consents, agree on the work remaining to complete the course and on a date when it will be submitted.
If these steps are not followed, the instructor is under no obligation to award a grade of I. Failure to submit completed work by the last day of classes of the next full semester will result in the I grade being changed automatically to a grade of F. For spring semester courses, this will be the last day of summer classes, typically mid-August.
A student may receive no more than a total of two majors and one minor or one major and two minors.
Students whose performance in a course has not met their expectations are permitted to retake the course, receive a second grade, and have the symbol R, denoting the retake, placed next to the grade for the first enrollment. The course should be retaken for the same grade option as that for which the course was originally taken. All registrations will show on the transcript; however, only the grade and units of the final enrollment will be used to calculate the GPA.
Please note: This procedure is not pedagogically sound and should be avoided in all but serious cases, such as a grade of D in a course required for the major.
If the first enrollment was for a letter grade, the second and subsequent enrollments must be for a letter grade in order for the retake policy to be invoked. Except in the case of a retake of an unsuccessful audit, the retake policy will not be invoked if the grade option for any of the enrollments is audit.
No student may use the retake option to replace a failing course grade received as a sanction for violation of the Academic Integrity Policy.
To retake a College of Arts & Sciences course in University College, either during the summer or during the regular academic year, requires the department to certify in advance the course’s equivalence to the College of Arts & Sciences course.
Students in the College may enroll in course work offered by University College as long as they do not exceed one course a semester and a maximum total of 24 units. University College courses are subject to the degree requirement that stipulates only 30 units from any of the other schools of the university may be applied to the Bachelor of Arts degree. University College courses do not fulfill distribution requirements and can only count for a major or minor with approval from the relevant department. Students in the College of Arts & Sciences do not receive credit for online courses offered by University College.
Yes, undergraduates are allowed to register for graduate level courses. However, these courses are designed for students pursuing graduate degrees. If you are interested in a specific course, be sure to contact the instructor first to ensure your enrollment will be approved.
To encourage students to enroll in courses they might not otherwise take, the faculty has established the credit/no credit option under which a student may register in courses and receive a grade of credit (CR) or no credit (NCR). In any semester, a full-time student may enroll in one course under the credit/no credit option. A maximum of 24 units earned under this option may be applied toward the A.B. degree. Students must designate which course is to be taken under the credit/no credit option each semester at the time of registration. No change into or out of the option may be made after the dates designated in the calendar of the College of Arts & Sciences, published each semester.
No more than 12 of the 24 units allowed for the credit/no credit option may be applied to area distribution requirements.
It is the student's responsibility to discuss with the faculty member what constitutes a successful pass/credit in a particular course. Although the general pass mark is a C–, instructors have the discretion to set the pass mark higher in their individual courses.
The first-year writing course, the writing-intensive course, the applied numeracy course, and courses in the major and minor are excluded from the credit/no credit option. Pre-professional and prospective graduate students should also consider seriously the strong probability that professional schools may seek more definite grades than CR in courses that are required or strongly recommended for admission to professional or graduate study.
A few courses particularly designated by departments may require enrollment on a credit/no credit basis. When so required, students are permitted to elect an additional course to be taken credit/no credit but should consider carefully the consequences of that choice.
Successful education at the college level depends to a large extent on regular attendance at classes and laboratories. The College of Arts & Sciences has no fixed rules for “cuts” or “excused absences” but leaves to the judgment of each department or instructor the number of absences of any kind a student may have and still expect to pass a course. The faculty expects each instructor to give reasonable consideration to unavoidable absences and to the feasibility of making up missed work. The student is expected to explain to instructors the reasons for such absences and to discuss the possibility of completing missed assignments.